Time management in the modern environment is a very important aspect for those people who would like to gain something and want to get it in the short term. Lack of time management also means that one is bound to miss deadlines, work under pressure and most of the time feel pressured. But there is always a way to get better at it and to make your focus sharper and your productivity higher and thus your work-life balance is optimised.
In this blog, I am going to discuss 7 tips that could be useful for you in order to organize your time and get more productive.
Table of Contents
Learn the Significance of the Time Management
There, time is a extreme valuable merchandise and people whose direction and management lead to success. Lack of time management leads to a pile up of activities, failure to meet set deadlines and extreme stress. Proper time management means that you have to work effectively and efficiently, that is, without wasting time. It guarantees one can complete vital activities, meet specific times, and find a balance between professional and family life.
When you comprehend the essence of time management, you start to appreciate how you allocate your time.
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Organize Work with the Eisenhower Matrix
Of all the techniques that are available, the one that is most useful in managing your time is through prioritization. Eisenhower Matrix is a tool you ought to use to sort out your tasks according to the level of their urgency and significance. This matrix divides tasks into four quadrants:
Urgent and Important: The type of work that needs to be done right away.
Not Urgent but Important: Chore tasks that have a bearing on the long run goals.
Urgent but Not Important: Activities that can be delegated or which can be performed in a limited manner are.
Not Urgent and Not Important: Jobs that are usually interruptions.
By applying this matrix it is easier to prioritize on the activities that needs to be done and avoid doing those that are not so important.
Subdivide Work into Consumable Pieces
Big tasks are often challenging to approach because they often cause procrastination or lack of concentration. This way different tasks are divided into smaller parts and seem much more manageable. For instance, you could instead have objectives such as “the goal is to write a report” and have sub-objectives such as “the first step is to research the topic area,” “the second step is to outline the report and “the third step is to write the introductory section of the report.”
This way, instead of having a big daunting project, you will have a series of smaller projects, which will motivate you to complete each of them. This method also makes it easier to track your progress because you don’t have to flip back and forth between the two documents to compare the changes.
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Time-Blocking is a strategy that will help you to get the most out of your working day
Working in timeframes is a strong technique in time management where people allocate certain time periods for particular tasks. It is not that you are doing two things at once or switching between two different activities; you devote focused time to one thing. This method makes you to be alert and also makes you be certain that all your tasks are well scheduled.
For instance, you might schedule four hours in the morning for focus, an hour in a meeting, and the next set of hours in the afternoon to do emails or paperwork.
Free up Your Environment to Improve Concentration
Interference or distractions are some of the worst enemies of concentration. This means that for one to enhance his/her time management, he/she has to consider what makes him/her to deviate from the activities he/she is supposed to be undertaking. Some of the interruptions include; calls, messages, notifications, social media and unnecessary meetings.
Here are a few ways to eliminate distractions:
It is recommended to mute or disable all the unnecessary notifications.
Try to use website blockers for social networking sites or any other site that you find unproductive.
Instead of reacting instantly, schedule particular periods to open an email or a message.
In a way, removing anything that is not directly relevant to the task you’re doing helps you concentrate more.
More on the Pomodoro Technique
The time management approach that is identified as the Pomodoro technique is aimed at preventing productivity decline and ensuing tiredness. It means that you work for 25 minutes and then take a break for 5 minutes. After four work sessions, or ‘Pomodoros’, take a longer break of 15-30 minutes.
This technique ensures you pay a lot of attention to what you are doing while also giving you frequent chances to rest. It is very useful in those activities that need a lot of concentration and it can be useful if you have a problem with procastination.
Learn When to Set Your Boundaries and When to Say No
Time management is not only about how to schedule your time but also about how you can guard your time. The most critical thing to understand is that one has to know when to draw a line and refuse to take on work that will not help him or her achieve his or her goals. Taking on too much work is dangerous as it causes stress, burnout and most importantly poor work output.
If ever you are requested to do a job that is not germane to your schedule, learn how to say no politely but assertively. This way, people will know where they stand and where you are heading, thus avoiding distractions of the wrong kind.
Conclusion
By following the right strategies, managing your time and concentrating on your work, is not an impossible task and can be managed to the better part. Some of the best time management techniques include; Prioritization, subordination, reduction of interference, and use of time scheduling techniques.
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Time Management: Reach your Goals without Procrastination, and Optimize your Productivity